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Creating A Shorthand During Spell Checking

Instead of creating your shorthand entries manually, as described in the previous section, you may sometimes want to add entries in the process of checking your spelling. This way, you’ll be staring right at the words that you frequently misspell, giving you the perfect opportunity to create self-correcting glossary entries for them. (See Spell Checking for details on checking your spelling).

When Spell Catcher finds an error, you’ll see its list of suggestions. Here is how to create a shorthand entry.

Shorthand button - adding a shorthand

Tip: In the Check Selection and Check Word windows, Option-clicking Shorthand will open the Glossary and automatically select the abbreviation you just added. Additionally, hovering over the Shorthand button in these windows will display a help tag containing the abbreviation, expansion, and Shorthand Glossary document to which the addition will be made.

Deleting Or Editing Your Shorthand Entries

Editing or deleting shorthand entries one at a time is easy:

  1. From the Input menu, choose Preferences.
  2. From the toolbar, click References (if the References list isn’t already displayed).
  3. Select the Glossary you wish to edit from the References list. You may have to click the disclosure triangle for the language to make it visible.
  4. Click the shorthand entry you want to edit or delete.
  5. To delete the shorthand, click the [-] button. To edit it, modify the abbreviation or expansion as desired, and then choose File->Save.

Tip: To begin an in-place edit, double-click the abbreviation or expansion, or highlight it and press the Enter key.

How To Trigger Shorthand Expansions

The two ways to turn your abbreviations into their expanded forms correspond to the two ways Spell Catcher can check your spelling-either interactively, as you type, or all at once, after the fact.

Triggering Expansions As You Type

Open a program, such as TextEdit or your word processor, where you can type. Make sure that the Interactive Checking item in Spell Catcher’s Input menu is checked, indicating that Interactive Checking is turned on. (If you prefer to type with Interactive Checking turned off, see “Triggering Expansions While Spell Checking,” in the next section).

Try typing a sample sentence that includes one of the abbreviations you’ve set up. As soon as you type the abbreviation and then press the Space bar, Tab key, or another punctuation mark, Spell Catcher replaces the abbreviation with the expanded phrase.

(If the expansion doesn’t take place as scheduled, see “Customizing Shorthand Glossary Behavior” at the end of this chapter).

Triggering Expansions While Spell Checking

When Interactive Checking is turned on in a certain program, Spell Catcher expands your abbreviations as you type them. But what if you prefer to type with Interactive Checking turned off? No problem-simply type the abbreviations as you prepare your document. Spell Catcher can expand them during Check Selection as well. Additionally, you can turn “Check spelling as you type” off (in Spell Catcher Preferences, Interactive pane, Spelling tab) and turn “Make Shorthand Glossary expansions as you type” on (in the Shorthands tab) to forego spell checking while you’re typing, but still have your shorthands expand.

See Check Selection for details on checking the spelling of a finished document.

Other Ways to Create Shorthands

There are other ways to create new shorthands as well. To create a new shorthand with the currently-selected text as the expansion, choose the “New Shorthand for Selection” command that’s in the Input menu, in Spell Catcher’s Services menu, or the Spell Catcher application’s Dock menu.

It’s also possible to create a new shorthand from the Find in References window.

Customizing Shorthand Glossary Behavior

Spell Catcher’s Preferences offer several controls over the way shorthands expand.

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